Upgrading software can save your business a lot of time and money. After all, one of the main reasons companies buy new business systems is to get more done in less time! However, if you haven’t redesigned your processes, your employees may be running into the same hurdles with your new software.
Your software solution is only as useful as the processes that support it. Understanding the new system and how it supports your employees’ daily work is crucial to see ROI from your implementation. XSOL process modeling may be the secret to higher adoption rates and improved productivity.
One of the best ways to jumpstart change management is by designing new processes around your software. Designing processes haphazardly can lead to frustration and mistakes as your staff adapts to the new system. Process modeling can help support your users with well-designed rules and processes.
Process modeling is an important step to ensure your ERP implementation is successful. Here’s how XSOL process modeling can help your business.
What Does XSOL Process Modeling Do?
Your business probably has a ton of processes set in place to manage tasks and distribute resources. When new software is introduced, some of those processes are bound to change. While your staff knows how to complete their work now, they may not see how the new software can simplify their jobs.
Creating and documenting processes is a necessary step of any ERP implementation. Process modeling identifies each task, the inputs needed to complete the task, and the expected outcomes of the task. A deep understanding of the processes that help your business run can help you see opportunities for automation.
Often, business owners will make process maps to describe how something happens. Yet, this 2D format can still represent the conceptual process more than reality.
That’s where XSOL process recording goes up a notch. XSOL process modeling shows a 3D model of every task as it physically takes place in your office, factory, or warehouse. This visualization of As-Is processes often reveals new opportunities for efficiency and improvement.
Process modeling can help show the difference between the as-is processes and the to-be processes after installing your ERP system. Closing the gap between the desired end goal and the current state can help to ensure implementation success.
Why Process Modeling Trumps Process Mapping
An effective ERP implementation depends on integrating the system into your workflows. If the system isn’t baked in your processes, your teams may struggle to adopt the new ERP system.
Many businesses may already have process maps. However, process maps can be convoluted and difficult to interpret. Turning process maps into training can be even more challenging, leading workers to return to the old way of doing things.
There’s a world of difference in process modeling vs process mapping. While a process map is a flat explanation of how a task is done, a process model can show how that task actually looks in the real world. Within a process model, you can easily see how a shift in the process can impact its success.
Staff can struggle with workflows when they don’t understand their role in the process. A process model can show the entire process lifecycle from start to finish. This shows your team member how their contribution impacts the entire process.
Process modeling with XSOL lets you define meaningful deadlines and steps within your process. Visualizing your process this way can show you opportunities to save time, resources, and money you might have missed with a process map. This can make it easy to recognize and remove bottlenecks.
How Does Process Modeling Enable Your ERP Implementation?
Modeling your current and future processes can set up your implementation for success. Detailed models can help ERP implementation teams get what processes can be transformed with the new system. Defining these processes can help ERP systems deliver the ROI businesses hope for.
Having defined processes shows which integrations are most useful to your business. ERP systems are highly customizable and it’s important to get the right integrations to serve your business. With process models, you can ensure that the bottlenecks in your business are removed and your processes are streamlined.
When new software is installed, your team will need to be trained on how to use that software. The success of an ERP implementation depends on high adoption and use rates. Your staff will not be willing to adopt a system when they don’t understand how it helps their day-to-day work.
Process modeling is an easy way to help your team get started using your new software. The visual models show workers exactly how their daily work will shift with the system. They can clearly see the impact that saving even a few moments can have throughout their day.
Unlike process maps, which often get stored away and ignored, process models are easy to return to again and again. Adding resource documents or links to your models can make both initial training and future review simple. As your employees start using the system, they can refer to the models for all the resources they need to adopt the new process.
The secret to ERP success is thorough training. Process modeling simplifies training and makes process changes easy for any worker to understand.
Set Your Business up for Success
Business growth depends on a deep understanding of your business. XSOL process modeling can show staff at every level how the business runs. Modeling your processes shows where there is room for improvement.
Once your processes are clear, your ERP system can be designed exactly for your business needs. That’s why we offer XSOL training and implementation to help you visualize your business’s daily operations. We’re dedicated to making your ERP implementation success, and XSOL is a crucial part of that process.
If you’re looking to get the best ROI from your ERP implementation, XSOL is a must-have. We can help you gain a deeper understanding of your business and prepare for new software. Contact us to get started modeling your processes today!