Epicor® ERP Human Capital | Tomerlin-ERP

Your HR department plays a strategic role in your company. Epicor HCM is the software your HR needs.

Epicor Human Capital Management

Epicor Human Capital Overview

The modern business environment demands that your HR department take a strategic and proactive role in your business. To fully integrate HR with the rest of your business, you need direct access to human resource systems and information.

Epicor Human Capital Management (HCM) delivers this and more, helping you better manage your globally dispersed workforce, improve human resource processes, and make HR an integral part of your strategic planning.

Epicor HCM automates everything related to HR in a single software system, enabling you to track, manage, and analyze all data for your employees, from application to retirement. With its automated workflow, powerful reporting and analytic tools, and seamless integration to your Epicor or alternative solution, you gain a complete view of your employees.

User-Friendliness

Using Epicor HCM’s tabs and drop-down menus, you can instantly navigate anywhere in the software and launch new activities with the Epicor HCM auto-save feature. If you miss a field in a task, Epicor HCM notifies you.

Epicor HCM has a unique home page for everything you and your users regularly do in the system. HR department users and administrators, business managers, and employees can customize their home pages so that all their data and tasks are there, navigating to tasks quickly and easily.

On the home page, executives can immediately find the most critical analytics that drive your business. HR can link to commonly used tasks, reports, and to-dos, and managers can open any personnel task they’re allowed to perform by clicking on a person summary from a list of their people.

Global Access

Epicor HCM is available via Web-based access worldwide, automatically configuring data fields to reflect the appropriate format based on an employee location. Variable grades, different benefits and absence plans, multiple currencies, additional compensation types, and different data tracking and reporting requirements can all be accommodated.

Users have full control over their individual home page enabling them to include the elements that matter to them most. From the home page in Epicor HCM, you can jump to any other part of the system or any task.

Complete Functionality

A system is only as good as its output. Epicor HCM comes with over 150 standard reports and exible reporting tools that enable you to create custom reports. You will no longer have to spend time consolidating data from multiple systems to get the reports you need.

Epicor HCM offers end-to-end HR functionality with an interface that maintains all employee-related data in one area, provides strategic level reporting, and captures the full cycle of information on every resource in your organization.

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Recruitment Management

Epicor HCM gives you the tools you need to make the best possible hiring decisions and eliminate paper processes. Intuitive tools assist HR and hiring managers with workflows that walk you through the most common recruiting tasks—opening a requisition, interviewing, and hiring.

Candidate Connect

With Candidate Connect, applicants can view your job postings and read about your company online. They can complete a profile with personal information and competencies, attach a resume and work samples, update their resume and work samples at any time, and apply for multiple positions.

With knock-out questions, you can refine the applicant selection process with questions speci c to departments or positions. These questions can help HR and managers find the right candidate faster.

Speed Up The Hiring Process

Epicor HCM provides powerful tools that help match qualified applicants to open positions, reducing the time you spend filtering through resumes. When a requisition closes, the system automatically notifies all other candidates when you’ve filled the position.

Because Epicor HCM staffing management is part of your complete system, you eliminate duplicate data entry. Epicor HCM seamlessly converts applicant data into employee data when you hire a candidate.

OnBoarding Process

With Epicor HCM, HR can publish all new-hire forms in one location, automate the new-hire benefits selection process, and alert new employees of important dates.

To help in the onboarding process, you can publish and manage employee forms in Epicor HCM. Employees can use the self-service features to read and electronically sign these important documents, while HR can track who has or has not signed and manage the entire process with Onboarding Checklists.

Key Features

  • Requisition management
  • Job-opening cost tracking
  • Evaluation tracking
  • Drug-test tracking
  • Seamless applicant-to-employee transition
  • Compliance reporting
  • Automated correspondence

To read more about: Human Capital Management

Benefits

With Epicor HCM, administering your benefit plans is easy and efficient. You can track an unlimited number of bene t plans and manage complex bene t plans with ease.

The Epicor HCM intuitive interface enables benefit administrators to easily input your organization’s plans, options, and costs.

Reporting

Most employees don’t realize the value of their benefits. With our standard benefits statement, you can help them understand and appreciate your company’s investment. Other Epicor HCM standard reports cover all areas from plan utilization and cost analysis to census reporting and billing reconciliation.

Online Open Enrollment

Empower your employees to make cost-effective decisions with online open enrollment. With the optional Employee Connect module, employees can make their own benefit selections and immediately see the financial impact of those changes, on themselves and on the company.

Your HR department saves hours of data entry while your organization saves money as a whole. Digital signatures streamline the entire process and make it truly paperless!

Live Events

When life events make an employee eligible for changing their benefits, Epicor HCM automatically sets up an open enrollment group for those individuals to change their benefit elections.

With Epicor HCM, you can determine which benefits they can change, so your organization still maintains control.

Key Features

• Unlimited benefit plans and options
• Electronic signatures for benefit changes
• New hire benefit plan auto enrollment
• Easy plan set-up

More Key Features

• Rules and eligibility criteria
• Employee enrollment maintenance
• Alerts on any field
• Premium payment and employee contribution tracking

More Key Features

• Benefit cost and usage tracking XX Separations and continuation of coverage
• Direct access
• Powerful reporting and analytics

Absence

Epicor HCM helps you manage employee absences online for better cost control, employee direct access, and government regulation compliance.

Absence Tracking

Using the absence tracking features in Epicor HCM, you can automate your time-off process with multiple types of plans and accrual rates. Employees can view their accruals online and request time-off using the Employee Connect module. Managers can view a graphical calendar of upcoming time-off and past time-off for their staff.

With easy access to this data, you can spot trends in absences and manage the costs associated with absenteeism.

Compliance

Failing to comply with government regulations regarding employee leave can lead to serious consequences for your organization. You can use Epicor HCM to help administer a leave of absence for your employees and prevent unnecessary violations.

Key Features

• Administer all absence plans
• Manage accruals
• Manage required documents
• Route time-off requests
• Analyze absence patterns
• Use absence forecasting features to reduce negative balances

Compensation

Compensation expenses typically account for a significant portion of an organization’s annual budget, so managing them efficiently is essential. This can help you retain the talent you need and ensure your overall success.

With Epicor HCM, you can manage all types of pay and an unlimited number of grades and ranges—even allowing for different grade scales at different locations within your organization.

Salary Planning

The Epicor HCM salary planning and modeling tools enable HR to create plans on a defined budget, which managers can use to model various salary distributions among their employees. Upon submission, HR can route plans through the proper channels. Once plans take effect, HR can create a single view of your compensation strategy for the executive team.

Salary Administration

With Epicor HCM, you can streamline your salary change requests by empowering managers to request salary changes for their employees through the software’s direct access feature.

Requests can be routed through the proper channels for approval, and use electronic signatures for documentation. Routed requests can even be conditional and requests may be edited by the approving authorities during the process.

Key Features

• Track any type of pay
• Manage an unlimited number of grades and scales
• Design scales for geographical differences
• Generate budgets
• Empower managers to model salary plans
• Electronically route salary changes, allowing edits
• Create total compensation reports
• Design a performance-based compensation package
• View actual benefit costs
• View snapshots of salary changes, relationships, and over/under budget amounts

Performance Management

With Epicor HCM, you can align corporate goals with employee performance while empowering managers to consistently monitor employee performance throughout the year. The 360-degree or traditional performance reviews facilitate the process of evaluating employees and reduce the cost of tedious paper-based appraisals.

Core Performance Management

With Epicor HCM performance management features, HR can create a core set of questions to assign to the entire organization or to a specific department, location, or job. Once HR establishes those questions, Epicor HCM creates a unique online performance review for each employee.

Cascading Goals

Although employee performance impacts the entire organization, corporate goals drive momentum for individuals. Using Epicor HCM, you can share corporate goals with your entire team and assign portions of those goals to all employees or certain jobs.

By improving goal alignment in your organization, you can boost employee morale and measure each individual’s contribution to your organization’s success.

Journaling

When a manager is working on an annual review, documentation regarding an employee’s performance throughout the entire year is very helpful. Epicor HCM provides journaling for managers, employees and HR to track month-to- month, week-to-week, or even day-to-day activities.

Empower your managers to track both positive and negative information using this great tool that puts the information right where it’s needed—in your HR system.

360 Reviews

Using a 360-degree review, you get a more complete picture of every employee’s performance by including feedback from other people in your organization. All parties participating in the review can complete questions online, speeding up the entire review process.

Participants can also view information such as past appraisals, training and development, disciplinary history, and competencies. Because HR chooses who can see past reviews, the process is secure from end to end.

Key Features

• Administer all absence plans
• Manage accruals
• Manage required documents
• Route time-off requests
• Analyze absence patterns
• Use absence forecasting features to reduce negative balances

Reporting and Analytics

Powerful reporting and analytical features separate Epicor HCM from other HR systems on the market. The Epicor HCM system empowers you with the tools to analyze the greatest asset of your organization from every angle.

Through graphs and charts, you can analyze applicant and employee data to better manage your workforce and for improved strategic planning. You can analyze costs of turnover and hires, predict effects of salary increases, monitor salary increases against performance ratings, keep tabs on equal employment data, compare benefit programs, and much more.

Analytics

Epicor HCM incorporates analysis features for data retrieval and analytical reporting. Analytics empower you to quickly find, view, and manipulate the data in your Epicor HCM system.

With Microsoft Excel-style pivot tables, Epicor HCM analysis services provide a high-level view of your business data for reporting, online analytical processing (OLAP), data mining, and retrieval of key performance indicator (KPI) scorecards, increasing productivity across the board.

With the Epicor HCM Training and Development module, you’ll grow the capabilities of your entire staff. This tool allows employees to easily see which classes are required and available, where and when they are offered and allows employees to register for a class and obtain approval from their manager all electronically.

Microsoft Report Builder

For custom reporting, Epicor HCM uses Microsoft Report Builder, a reporting tool that is both familiar and easy to use.

Report Builder makes it easy to create custom reports and enables any user, regardless of database knowledge, to generate the reports they need. Users can locate data and create new text, elds, and calculations based on that data. They can then format, preview, and print professional-looking reports.

Standard Reports

The standard reports in Epicor HCM are available to every user of the system for all data in the system they have permission to see.

Whether an Employee Connect user needs a benefit statement, a manager needs to create a requisition for an open job, or HR needs a complex EEO analysis—Epicor HCM provides standard reports for all of your reporting needs.

Key Features

Over 150 standard reports, including:
• Absence Accrued Cost by Department
• Annual Recruiting Budget XX Applicant Requisitions
• Qualification Match
• Cost per Hire
• Benefit Statement
• Benefit Enrollment by Person
• EEO XX Drug Test History
• Total Compensation Statement
• Audit Report
• US Compliance Reporting
• Administer all absence plans

Training & Development

This module allows you to track a comprehensive training history on your employees so you’ll have a better understanding of the knowledge, skills and abilities employees have added to their personal profiles, as well as any additional learning opportunities that may interest them.

Mobile HCM

Today’s workforce is on the move so you need tools that will help keep up with managers and employees. The Epicor HCM Mobile Connect allows both Managers and Employees access to frequently used self-service tasks from their mobile device.

For The Manager

Good managers know how important it is to be responsive to their direct reports. Now, they can respond even faster from their iPad, iPhone or Android devices.

Whether they need to verify an employee’s time off balance, approve requests for time off, and employee data and emergency contact information or initiate employee changes, it’s all at their fingertips.

For The Employee

Employees want information readily available. HR wants to empower them to keep their information up to date.

You can extend your self-service reach by allowing employees direct access to update their personal data such as address and contact information, view their insurance information, and even search the company directory. And now, they can view their time off balances and submit a request for time off when it’s convenient for them.

Timesheets

Managing an employee’s work hours or time-off can be overlooked as an area with potential cost savings. You can reduce data entry time by empowering employees to be responsible for their own accurate time reporting with the Epicor HCM Timesheet module.

Managers can alter the time sheets by those submitted, not submitted or waiting for approval making the time worked approval process more efficient. You can then send the time records to payroll electronically, driving efficiency to the process and reducing administrative costs.

With integrated absence functionality, even the requested time off is added to the employee’s timesheet to further support workforce planning and scheduling.

Position Control and Budgeting

Whether it’s creating a new position and submitting a request for approval or measuring resources against budgeted headcounts, Epicor HCM Position Control and Budgeting allows HR professionals to refine the attributes of a position for better administration of open, filled, and new positions while maintaining tight control on costs.

US Payroll

Epicor Payroll is an add-on module for our ERP customers that handles the processing of US employee paychecks and provides the necessary company and US government reporting.

With Epicor Payroll, there is no longer any need to have your payroll done with an outside service, when it is so easy to do yourself.

You can set up employees as hourly or salaried. Pay employees weekly, biweekly, semi-monthly, or monthly, establish home department and shift IDs for each employee, and set up federal, FICA, state, local, and other tax deductions.

Epicor Payroll lets you maintain regular, overtime, double time, holiday, vacation and sick pay types, as well as unlimited user-defined pay types. You can also review, print on standard check forms, or reprint if necessary. If you need to exclude certain deductions, including health and welfare plans and retirement, you can do that as well.

This software also lets you enter and track fields and unlimited memos for each employee and keep check history indefinitely to help audit unemployment or other claims.

To automate your pay structure, Epicor Payroll lets you pay all salaried and/or hourly employees with a few keystrokes. General ledger entries are automatically created through the payroll process.

Employees

Set up employees as hourly or salaried. Pay employees weekly, biweekly, semimonthly, or monthly.

Dep/Shifts

Establish home department and shift IDs for each employee.

Tax Tables

Set up federal, FICA, state, local, and other tax deductions.

Pay Types

Maintain regular, overtime, double time, holiday, vacation and sick pay types, as well as unlimited user-defined pay types.

Checks

Preview, print on standard check forms, or reprint if necessary.

User-defined Fields and Memos

Enter and track fields and unlimited memos for each employee.

Check History

Keep check history indefinitely to help audit unemployment or other claims.

Voluntary Deduction

Define any number of voluntary deductions.

Payroll Taxes

Exclude certain deductions, including health and welfare plans and retirement.

Auto-pay

Pay all salaried and/or hourly employees with a few keystrokes.

General Ledger Interface

General ledger entries are automatically created through the payroll process.

Key Features

  • Track any type of pay
  • Manage an unlimited number of grades and scales
  • Design scales for geographical differences
  • Generate budgets
  • Empower managers to model salary plans
  • Electronically route salary changes, allowing edits
  • Create total compensation reports
  • Design a performance-based compensation package
  • View actual benefit costs
  • View snapshots of salary changes, relationships, and over/under budget amounts